2001 Organizational and Administrative Issues
Date: 4 March 2001
Place: Qing Ming Qin Zhai 清明琴齋 (Clear & Bright Qin Studio)
Alex Chao, Stephen Dydo, Matthew Flannery, Shida Kuo, Bo Lawergren, Jung-ping Yuan
Holly Grinnell, Chang Pei-you (Judy)
Minutes: Matthew Flannery
At our next meeting, Stephen will discuss the
principles of qin construction, demonstrating with
a half-built qin, which will allow him to discuss and
illustrate the internal construction of the qin in detail.
Stephen will also talk briefly about the gu qin tune Pu
An Zhou 普庵咒 (also sometimes called Shi Tan Chang
釋談章 ). His discussion will focus on the different
structures of a number of versions of the piece.
Matthew will talk about several pieces both of I-xing ware and of calligraphy.
Marilyn Wong Gleysteen 王妙蓮 elected a society member
This meeting was devoted largely to organizational
and administrative issues, these not having been
dealt with since the previous spring. Before guests
arrived, the membership elected Marilyn Wong
Gleysteen (Wang Miaolien 王妙蓮 ) to be a member of
A handsome annual compendium of the
Journal for 2000
Jung-Ping handed out both recent issues of the
society's Journal and a handsome annual
compendium of the Journal for 2000.
The criteria for membership were reviewed. They
require that a prospective member express or be
asked whether they have an interest in membership, that they
be recommended to the society for membership by a
present member, and that they attend three meetings of
the society. Then the membership may decide the
question of accepting the prospective member as a
society member, by secret ballot, if requested.
Send formal letters
It was agreed to send formal letters of thanks to the
China Institute and the Chinese Information and
Culture Center for providing us with facilities for
conducting our major talks in 2000 from John
Thompson, C. C. Wang, and Leon Chang.
List of bylaws
Matthew agreed to compile a list of present bylaws
into a convenient list.
Since a year has passed, new officers were needed.
It was also decided that the present officers' terms
should be extended two years, and that thereafter terms
would be three years. Thus, Jung-Ping will remain as
president, Matthew as secretary, and Stephen as
Treasurer. It was, however, agree that the job of
secretary will be split into two functions. Stephen
agreed to become corresponding secretary as well as
treasurer, while Matthew will remain Journal secretary.
Honoraria for guest speakers
There was discussion of whether we were willing to
pay honoraria to guest speakers. This was not
firmly decided, but it was agreed that we would be
willing to cover travel expenses on a case- by-case
basis. The members agreed that a society website
would be desirable. There was discussion of various
options, sites, and costs. Alex agreed to chair a website
committee with Jung-Ping and Stephen as members.
The committee will call upon other members as needed.
The structure and content of the site will be reviewed
with the membership after the site has been
The issue of distributing the Journal was debated. It
was decided to retain paper copy issues for the
moment, and, in any case, to issue a paper copy annual
compendium of our meeting summaries. It was also
agreed that the issues should be distributed among
friends of the society who attended meetings or were
desirous of receiving them. It was proposed that the
Journal should be posted on our website. At that point,
perhaps paper copies would be issued only of the
How many and what kinds of meetings to
There was general discussion of how many and what
kinds of meetings to hold. Jung-Ping reported that
the China Institute would be happy to host a major
meeting of the society annually. He also said that there
were considerable difficulties in holding large, public
meetings more often than that. Primarily through Jung-
Ping's efforts and contacts, we were successful in
holding three major events last year, but it did not
appear that this frequency could continue indefinitely.
Venues, costs, and such other issues as liability to
public suit presented problems.
Future meeting topics
Future meeting topics were sought from those
present. Holly said that she could speak to qin
iconography, Matthew to poetry and calligraphy,
Stephen on " 普庵咒 Puan Zhou: Variations on a
Theme. " In addition, several people would play the
qin, or, occasionally, related instruments.
It was agreed that meetings would be held
every two months
It was agreed that meetings would be held every two
months, with all but one membership meetings
(including interested guests). The remaining meeting
would be a public event such as a concert, lecture, or
seminar. Bo was put in charge of organizing this year's
event, which would be a seminar with
several participants including Bo on the
topic of archeological issues
surrounding the qin. In 2001, it was
agreed that, in addition to the present
meetings, additional gatherings would
be held in May, July, September, and
November, with the seminar in November.
Establishing nonprofit status
Chang Pei-you (Judy), Bo Lawrengren adn Holly Grinnell
Establishing nonprofit status for the
society was considered. Matthew
said that he could apply for an
employer identification number (EIN).
More elaborate forms of private
nonprofit incorporation were discussed as to their
expense, usefulness, and degree of paperwork. It was
agreed to pursue this further, beginning by gathering
more detailed information as to what is involved.
Liability issues were also raised, including that of
insulating the personal assets of officers from suits
against the society. These issues become important in
the context of holding public functions.
Sources of income for the society
Sources of income for the society may become
important. The expenses of public meetings may
mount, for example. Charging for the Journal was
considered. In particular, creating presentation copies
of the annual compendium was considered. We would
charge $10 or so for each, and they could serve as gifts
to guest speakers and other honorees. As to dues,
charging differential dues for potential
" corresponding " and full members was mentioned. It
was decided to raise dues to $50 per year per member,
owed to Stephen at everyone's earliest convenience. It
also was decided that paying dues would be the critical
indicator of continuing membership. Our treasurer,
Stephen, will look into opening a checking account in
the society's name.
Members: Alex Chao, Alan J. Berkowitz, Stephen Dydo, Matthew Flannery, Willow Hai, Shida Kuo, Bo Lawergren, Marilyn Wong Gleysteen, Yuan Jung-Ping